Title Executive Administrative Assistant

Are you looking to contribute to the growth and success of an innovative, scientific and customer focused enterprise? Are you looking to become a member of a dynamic, growing and fast-paced company? Then now is your chance to grow with us!

AgMedica is seeking a self-driven individual who can thrive in a fast paced environment. The Executive Administrative Assistant will support top-level management by providing one-to-one, high-quality administrative and clerical assistance. Reporting to the Chief Executive Officer, the Executive Administrative Assistant will aid in promoting a professional and organized office, assisting in calendar management, event planning, travel arrangements, scheduling meetings, records and database management, along with new business and compliance activities.

Major Duties:

  • Always adhere to Standard Operating Procedures (SOP) to ensure safety, efficacy, and quality, in all executive administrative protocols and operations;
  • Familiar with and follow the Cannabis Act, including its regulations;
  • Accept role of primary point of contact between Executives and internal/external business partners, greeting guests and answering/directing questions;
  • Organize and maintain electronic calendars, coordinate/schedule meetings and appointments;
  • Develop and maintain office systems, including data and records management;
  • Manage requests from top-level executives, execute expectations in a timely and professional manner;
  • Accurately master several tasks and timelines at once while being organized and having attention to detail;
  • Proactively trouble shoot, problem solve and complete projects independently;
  • Arrange executive and external business partner travel, accommodations and dining/entertainment as required;
  • Event planning: arrange corporate events that require external coordination, such as speaking engagements, conferences, town halls, and public engagement (i.e. golf tournaments);
  • Records management; develop and carry out an efficient electronic and hard copy filing system as per established procedures;
  • As required, produce professional quality reports and presentations, assist in presentation of material as needed;
  • Understand how to interpret and effectively employ the AgMedica Software Systems;
  • Monitor executive email: manage executive time by reading and responding to email correspondence;
  • Provide general administrative and clerical support, including mailing/courier, emailing, scanning, copying, answering phone and organizing meetings for management;
  • Proofread and modify documents, including correspondence, reports, SOPs, amendments, applications, and memos;
  • Other duties as assigned by Sr. Management Team (CEO, CFO, VP of Sales).


  • Post secondary Diploma in Business Administration, Office Administration and/or any other related discipline, and/or
  • 3-5 years experience working in Administration; comprehension of office management and procedures.
  • Superior knowledge of MS Office.
  • Demonstrate necessary comprehension of the English language.
  • Must be bondable.

AGMEDICA values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. AgMedica is a living wage employer, we are committed to fair and accessible employment practices, which attract and retain talented employees. Should you require accommodations during any point of the recruitment process, please contact Human Resources 844-247-4633 ex 130.

To Apply:

Please submit resume and cover letter along with two letters of reference from a previous supervisor to the Human Resource Department.

We thank all candidates; however, we will respond to those that best fit the requirements of the position. As we are a growing organization, all resumes will be maintained in our database for consideration for future positions.

Apply Now